A busy professional might have only a few minutes to spare for the things that really matter. What if you could find a way to squeeze in more of what’s important? This is where various productivity tools can come in handy.
Productivity tools can help you track time, create tasks, schedule meetings, collaborate with remote workers, monitor project progress, and enhance your life by helping you do more with less.
That’s why we’ve listed more than 50 of the best productivity tools to improve your life and help manage your business in 2024.
Table of Contents
What Does Productivity Mean?
Productivity is a measure of efficiency, and it’s important to know what you need to measure in order for your team to be productive at their jobs.
Productivity is also known as “doing more with less time and energy”:
- Doing things faster than they were done before.
- Getting more done with less effort.
- Focusing on what matters most so that others can do their part without worrying about them (or vice versa).
But there is also another aspect of productivity: doing things well – achieving results efficiently even when limited resources are available (e.g., time, money).
Productivity vs. Efficiency
The term ‘efficiency’ refers to the amount of time or resources used in accomplishing a task. An efficient person can achieve more in less time than an inefficient person, but it’s important not to confuse efficiency with productivity.
Productivity measures how much work gets done per hour or week; efficiency measures effectiveness and speediness in completing tasks.
How to Measure Productivity?
Productivity is measured by calculating your hourly or weekly output using an equation such as:
[(total hours worked)/(average number of hours worked per week)] x 100%
Efficiency is usually determined by tallying up how many hours are spent on various projects during a week compared with the total number of hours devoted to those activities during that period.
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Best Tools and Apps to Boost Your Productivity
Consider your search for productivity apps over. We’ve compiled a master list of over 50 best productivity apps and tools for project management, audio, and video calls, time tracking, and others, so you can work smarter, not harder.
Maximum productivity, here we come.
Useful Print-On-Demand Business Tools
Printify is a print-on-demand platform that connects merchants to the most popular eCommerce marketplaces and platforms – Shopify, Etsy, eBay, WooCommerce, Squarespace, and others – for selling custom merch from top-rated print providers in the US, Canada, Europe, and China.
Start a booming print-on-demand dropshipping business right from your laptop. Upload your designs, place them on virtual products in our Mockup Generator, adjust, preview, and publish them to your store to start selling.
*We also offer a premium version that lets you save up to 20% on all items, plus the first Premium subscription payment gets deposited to your account that you can use for ordering samples.
If you’re having trouble coming up with a business name for your eCommerce store, this productivity tool will help you create a catchy name and claim a domain name for it with just a few clicks. Describe your business with one word (think of your brand identity, values, etc.) and receive dozens of cool name suggestions within seconds and see if a domain name is available.
Every business needs a logo. But it doesn’t mean you need to hire a pricey designer for that. Here’s a neat productivity hack: with Hatchful, the Shopify free logo maker, create a professional-looking and beautiful logo for free. Just choose your business area and visual style, enter other criteria and get a unique logo for your business.
Placeit is one of the most popular tools for creating mockups, logos, design templates, and animated videos for your business. All the downloads include commercial licenses – use your creations however you like!
Shutterstock is the world’s largest stock image and video depository. You can use millions of photos, graphics, drawings, vectors, and videos to create your brand identity and print custom products. They also offer an editing tool that lets you customize your purchased content to suit your business’s needs.
Branding and Research Tools
Search engine optimization (SEO) is everything if you want to make your business visible to the masses. Answer The Public is one of the best freemium keyword research and content idea tools. It provides the latest queries that individuals are searching on the internet to help you find loads of keywords for any niche.
This eCommerce intelligence tool helps various businesses understand data and promote their growth thanks to expertise based on reliable data. Their proprietary software collects data from eCommerce giants like Amazon, Wish, Walmart, Etsy, and others to help you better understand shopping trends, brands, products, and categories.
Pinterest is a visual search engine or virtual bulletin board for collecting and sharing images. It’s a brilliant productivity tool that allows showcasing your business in stunning imagery. Pinterest lets users browse the latest trends in virtually everything – from fashion to food, architecture, and design.
Find, share, and store visual content, and “pin” images to various virtual themed boards to keep them organized so you and other Pinterest users can discover content based on their interests.
The United States Patent and Trademark Office (USPTO) is an online database of every U.S. trademark that has been registered or applied for. They grant patents and register trademarks to help protect intellectual property.
Google Trends is a free tool that displays the popularity of a search term in Google. See whether a trend is on the rise or declining, find demographic insights, related subjects, and queries to help you better understand the market.
Free Image and Design Tools
Canva is a graphic design and video editing tool for designing and publishing anything using an easy-to-use drag-and-drop editor. Canva also offers templates for presentations, posters, flyers, business cards, invitations, and others, with access on desktop and mobile alike.
Photopea is a free online photo editor and a known dupe for Adobe Photoshop. This tool has every feature and function of PhotoShop, but it’s free.
Thousands of free templates to use and edit to match your brand. Adobe Express delivers PhotoShop quality images, even if you’re far from being a skilled designer. Work together with your team – share PDFs and brand elements for all your projects to always be on the same page.
Find millions of free hi-res stock photos for your business and products. Pexels offer stock photography and videos from a global community of creators. This tool integrates with Canva, Figma, and others to make your work even more efficient.
Just like Pexels, Unsplash offers over 3 million high-quality stock photos and videos to use on your business website. The Unsplash License allows using all images for commercial and personal projects stress-free.
Find all the visual assets for your brand – stock photos, vectors, and PSD downloads – under one roof and for free to use in your projects.
Productivity Tools for Time Tracking
This time management app offers easy access across multiple devices – start on your computer and continue on your phone or tablet. Toggl Track offers a handy browser extension for Chrome and Firefox, as well as apps for iOs and Android. Toggle between multiple projects to account for every second spent working on each.
RescueTime is a time-tracking software and analytics platform that monitors time spent on various programs, apps, documents, and websites, providing users with an accurate depiction of their day. Employers can see how remote teams and workers handle their everyday tasks.
OFFTIME is productivity software for balancing smartphone usage to stay more productive at work – decide for how long you would like to disconnect from fidgeting with your phone, and the app will take care of it. With this productivity app, your smartphone will not bother you even after restarting it.
You will still receive all the notifications after your OFFTIME is over, plus, you can choose which apps can still reach you at your time of disconnection.
Time and Task Management Tools
Google Calendar helps users create and control their schedule in just a few clicks across all platforms and operating systems on desktop and mobile devices. Plan your schedule, track time spent on meetings, or use it as a team collaboration tool – plan online meetings and access video calls straight from the calendar.
Calendly is a handy scheduling tool for organizing meetings and appointments between individuals and their team members, as well as for organizations to meet their customers or clients. Set your availability in the Calendly app, and let your team members know when you’re free to interact with them.
Calendly also easily integrates with other apps, such as Slack, Google Calendar, and Zoom.
Clockify is a great productivity planner for managing projects that require time tracking. It allows managers to track productivity and add the entire team to see how each is doing. Its easy-to-use interface offers a timer mode and also allows adding time spent on each task manually.
Evernote is a note-taking app that lets you create to-do lists, attach documents, scan photos, and record voice memos. It’s accessible on all your devices, both online and offline, to manage tasks, no matter where you are. Evernote is considered one of the best productivity planners.
Its powerful search lets you quickly find what you need – your tasks, images and attachments, and even hand-written notes. Share notes with other team members and friends, save favorite web pages, plan entire business and vacation trips, and so much more.
Team Communication and Project Management Tools
This platform (previously known as G Suite) merges all the standard productivity and collaboration tools by Google and fuses them together for easy access across teams. It’s also a great alternative to Microsoft Office.
Think video conferencing tools Google meet, Google Docs, Gmail, Google Calendar, or Google Drive – all your favorite productivity apps and tools by Google under one roof.
This project management tool is a collaboration and team communication tool that allows managing all your tasks and projects in a fun and visually pleasing way.
Create a board for each project where you can add cards that symbolize all tasks under the project. It’s perfect for remote teams to track progress, create to-do lists, and let your teammates know what you’re currently working on and mark done upon finishing.
Slack is the go-to team collaboration software that connects its users with their teammates, apps, and tools they use daily.
Create channels for each department, topic, and team, and chat with your team members or privately. Slack integrates with apps like Google Calendar, Lattice, Coda, Dropbox, and many others.
Hive is a project management platform that helps teams be more efficient. The tool is built based on user feedback to offer functions that people need. Hive integrates with Slack, Google Drive, Zoom, Jira, GitHub, and others.
Figma is the most popular UI design tool, available on all platforms – Windows, OS, web, and mobile. It allows teams to collaborate on creating and testing interfaces and product designs – creating website mockups, landing pages, etc. It’s also an excellent collaboration tool that allows multiple people to work on the same project in real time.
Google Meet is a video conferencing platform that allows messaging, video, and audio calls for up to 100 participants at once. Record meetings, get instant video captions, and sync chats. Join meetings via invite links on your desktop and mobile devices.
Sales and Marketing Tools
This web-based marketing platform helps you plan and schedule posts across various social media platforms. Plan posts ahead for Instagram, Twitter, Facebook, and Pinterest in their simple calendar and monitor engagement.
The calendar provides a beautiful overview of all upcoming social media posts, plus automatic publishing for weeks and months ahead – dedicate time to schedule all your weekly social media posts with captions, hashtags, and locations.
Ahrefs is an all-in-one SEO toolkit that helps with competitor keyword and backlink strategy research, link building, website audit, content research, and rank tracking. Its database is home to eight billion keywords and 421 billion indexed web pages, providing you with the utmost data accuracy.
Hootsuite allows scheduling posts across numerous social media channels – Instagram, Facebook, TikTok, Twitter, Pinterest, YouTube, and others.
In their intuitive and easy-to-use dashboard, manage organic and paid content, see what the customers are saying, and gain real-time insights from social media to make decisions that could promote the growth of your business.
Hotjar’s software exceeds traditional web analytics capabilities with its user behavior analytics tools to understand what visitors are doing on your site – what parts hold their interest, which paragraphs they’re skipping, etc. Their behavior is visualized with Heatmaps, showing all the hot and cold points on your page.
Mailchimp is a marketing automation tool for creating, sending, and analyzing email and advertising campaigns. It delivers full campaign transparency, email tracking, CTR (click-through rates), and reports on average email response time, and others.
Zapier lets you build custom workflows quickly for over five thousand apps and automatically handles repetitive tasks. Even if you have a small side hustle like drop shipping custom t-shirts, Zapier can help you work more efficiently by letting all the apps you use daily to talk to each other automatically. Just choose a trigger, and Zapier will do its magic for you.
Content Writing Tools
Hemingway Editor is an online and offline proofreading tool that can help enhance your writing style. Rewrite clumsy passages, split long sentences into multiple shorter ones, learn how to write in active voice, and correct grammar. Hemingway works with third-party services like WordPress, Medium, and others.
Grammarly is an online word processor for reviewing spelling, grammar, punctuation, and other mistakes written in English. It effectively detects plagiarism by comparing the copy against millions of websites. It’s considered one of the greatest work productivity tools for writers.
Surfer SEO is a search engine optimization or SEO management software for creating and optimizing content to improve rankings in various search engines. SEO specialists can develop content strategies with keywords or allow Surfer SEO to suggest KWs by competitors, create article outlines, and suggest content structure by giving optimal word count, heading count, etc.
This tool counts anything to do with copy: words, characters, spaces, paragraphs, and keyword density by uploading the text file from your computer or pasting/typing right in their text editor.
A cloud-based order management solution, Order Desk helps customers combine their order workflow with other third-party suppliers and automate the whole order process.
For example, suppose you’re running a print-on-demand store. Order Desk lets you sort all orders in various categories, see order overviews, create custom folders, and customize the folder columns according to their specific requirements.
Airtable – an all-in-one organization and collaboration tool – offers teams of any size a centralized platform for managing projects, ideas, and customers. This project management tool offers a flexible and mobile-friendly system with a smartphone and desktop app for organizing anything, with anyone, from anywhere.
Improve your personal and business password security. LastPass allows generating, storing, and sharing various app and website credentials while giving the Admins valuable insights via security policies and advanced reporting. LastPass secures all your credentials with a master password, thus ensuring data protection and privacy.
Dropbox is a service for storing and sharing files. Automatically sync your files across all your devices – access them anytime, anywhere. Upload, edit, rename, delete and then access them on secure servers from any of your devices.
Budget Management and Accounting Tools
With its simple, proven four-rule method, the You Need a Budget, or YNAB budgeting app, will help you organize finances, destroy debts, save money, and reach your financial goals. Track all your incoming and outgoing money, set limits and goals, and never worry about money again.
Wave is a money management service for small business owners. Handle invoicing, payments, accounting, banking, and payroll – all in one place. You’ll never have to change unpaying clients again – the Wave invoicing feature will handle them for you.
Taxjar’s focus is on something absolutely nobody likes: sales tax. They leverage technology and customer service to help merchants forget about the existence of sales tax and instead focus on growing your business. Taxjar is a must-have productivity tool if you’re in a print-on-demand dropshipping business.
NerdWallet provides small businesses and individuals with the tools and insights for making wise financial decisions. They provide well-written articles on handling personal finances, let you track your net worth and cash flow, and learn your credit score.
Stress Management Apps
Calm is a mindfulness mobile app for novice and seasoned meditation practitioners alike. Regular meditation can help enhance focus, reduce anxiety and promote other health benefits and overall productivity improvement.
The app features a vast array of calming exercises, guided meditations, breathing techniques, and sleep stories narrated by superstars like Cillian Murphy and Matthew McConaughey.
Headspace is another meditation app with a beautiful interface and countless guided meditations of various lengths. Start with just five minutes a day and train your mind to slow down – it’s one of those productivity hacks nobody talks about. Increase your meditation length weekly to become more mindful, present, and efficient in everything you do.
Unplug calls itself “the world’s largest collection of practical meditations designed to help you overcome life’s obstacles and get things done.”
With this app, learn to focus and enjoy the current moment, control your racing thoughts, and calm your mind. Forget all your to-do lists for 20 minutes and simply breathe and find your center.
This is one of the most unique apps on our list of productivity tools for work and personal life. Luminate, with the help of flashing light intervals from the smartphone torch, helps to drive you in a trip-like, relaxed state.
Some people compare it to a psychedelic experience, where your mind completely disconnects from daily worries. All you need is a dark room, earphones, and 5 to 15 minutes of free time – during a stressful workday or before sleep.
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How to Increase Productivity and Fight Procrastination
Procrastination is a chronic problem for many – and it doesn’t just affect productivity. It also affects our happiness and health at work and home.
The good news is that you can beat procrastination by using some simple strategies that will help you stay focused and energized throughout your day!
- Don’t wait for motivation to strike. Motivation is not a finite resource – you have to make an effort yourself – even if it’s difficult or painful, even if you don’t feel like it at first.
- Finish a task before beginning another. The next time you’re trying to complete a task, set aside some time and then just focus on completing your task as quickly as possible – don’t let yourself get distracted by other things.
- Make a checklist to hold yourself accountable. Checklists are a great way to stay on track, and they can also help you focus your efforts; make them specific and realistic – don’t feel bad if you don’t get everything done on the first try.
- Outline your workday in advance. The first step to increasing productivity is planning your day in advance. This can be done using a calendar app or simply by scheduling specific times for tasks that you know will take place during the workday.
- Avoid multitasking at all costs. Our brains aren’t wired for multiple things going on at once. Trying to do so can create stress and anxiety because our brains don’t know how much control we have over one thing versus another.
- Take frequent breaks. When you’re working hard, staying in a state of constant focus can be tempting. But this isn’t sustainable for long periods of time – and if you want to avoid burnout and improve productivity, taking frequent breaks is essential.
- Create a clutter-free workspace. Get rid of unnecessary objects and clean up your desk and surrounding areas so you can focus on what’s important – your work.
- Eat well. Certain foods can decrease your productivity, while others will increase it. Make sure your diet is balanced, and consider taking natural supplements for brain health.
- Get enough sleep. This step should be above everything else. If you’re having trouble sleeping, try using natural supplements like melatonin to make falling asleep easier.
- Exercise regularly. This might seem counterintuitive to some, but regular exercise promotes extreme energy boosts. During exercise, your brain and the whole organism get loaded with tons of oxygen, letting you think clearer and focus better.
- Set goals for yourself. At the beginning of each week or month, set your goals and make lists; this will help keep things organized and also give motivation when they seem difficult or overwhelming.
Productivity Improvements From Printify
Recently, Printify has introduced a handful of productivity improvements to help you earn more with much less effort. Create custom products, publish online and let our algorithms, tools, and features take care of the rest. We welcomed such features as:
Nothing in our lives is more precious than time. And effective time management in all areas can significantly improve the quality of your life and create a healthy work & life balance.
The productivity tools mentioned in this article will help you in productivity tracking, time management, ways in which you assign tasks, handling finances, improving mental health, and running your business more efficiently.
Tools and apps like Printify are made to make your life easier and help you work smarter, not harder. May that be your mantra during workdays, and have fun being productive, efficient, and overall successful in everything you do.
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